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Overview

Use the mark as paid feature to manually update an invoice’s payment status when you receive payment through channels not integrated with Vayu, such as wire transfers, checks, or external payment processors.

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When to mark invoices as paid

Mark invoices as paid manually when:
  • Wire transfers - Customer pays via bank transfer outside of Stripe or other integrated payment systems
  • Check payments - Customer sends a physical check
  • External payment processors - Payment is processed through a system not connected to Vayu
  • Cash payments - Customer pays in cash (less common for B2B)
  • Payment reconciliation - Correcting payment status after manual verification

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Marking an invoice as paid

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Through the UI

  1. Navigate to Invoices
  2. Locate the invoice you want to mark as paid
  3. Click on the invoice to open the detail view
  4. Click Mark as Paid
  5. Confirm the action
The invoice status will update to Paid and the paid date will be recorded.

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Through the API

Use the payment status endpoint to retrieve and verify invoice payment information:
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response
string
GET /invoices//payment-statusThe response includes: - billingStatus - Current payment status - amountDue - Outstanding amount - amountPaid - Amount already paid - total - Total invoice amount - dueDate - Payment due date - paidAt - Date payment was received - invoicePdfUrl - Link to invoice PDF ## Automatic payment status updates When using integrated payment systems like Stripe, payment status updates automatically: - **Successful payments** - Invoice status updates to Paid in Vayu automatically - **Failed payments** - Surface in outstanding balances and AR workflows - **No manual intervention needed** - Billing and finance teams see current payment state in real-time This eliminates the need to manually mark invoices as paid when using integrated payment processors. ## Payment tracking Once marked as paid: - The invoice appears in paid invoice filters - The paid date is recorded for reporting - Outstanding balance calculations exclude the invoice - AR aging reports reflect the payment - The invoice is locked from further editing ## Best practices - **Verify payment receipt** - Confirm funds are received before marking as paid - **Document payment method** - Add notes about how payment was received - **Reconcile regularly** - Match marked payments against bank deposits - **Use integrations when possible** - Automated payment tracking reduces manual work and errors